CASCADE GEOGRAPHIC SOCIETYıS
MT. HOOD HUCKLEBERRY
FESTIVAL AND BARLOW TRAIL DAYS
2008 VENDOR & LIVING HISTORY EXHIBITOR
APPLICATION AND INFORMATION
(SUBJECT TO MINOR CHANGES)
DATES: FRIDAY, AUGUST 22; SATURDAY, AUGUST 23; SUNDAY, AUGUST 24.
TIME: 10:00 A.M.
UNTIL 6:00 P.M. FRIDAY; 10:00 A.M UNTIL 6:00 P.M. SATURDAY;
10:00 A.M. UNTIL
5:00 P.M. ON SUNDAY.
PLACE: MT. HOOD VILLAGE, 65000 E. U.S. HIGHWAY 26 IN THE VILLAGE OF
WILDWOOD, OREGON,
2 MILES WEST OF WELCHES.
*****
PURPOSE OF THE FESTIVAL:
THE THEME IS HUCKLEBERRIES AND OTHER WILD BERRIES,
THE OREGON TRAIL,
NATIVE AMERICAN AND PIONEER HISTORY, THE PRESERVATION OF
THE ENVIRONMENT AND
OTHER RESOURCES OF THE PEOPLE. THIS IS A CELEBRATION OF
OUR NATURAL RESOURCES,
OUR HISTORY, AND OTHER PUBLIC TREASURES.
*****
TYPE OF MERCHANDISE
WANTED: QUALITY, HAND-CREATED CRAFTS, SUCH AS JEWELRY,
ARTWORK, NATURAL
FURNITURE/TOYS, CRAFTS UTILIZING NATURAL MATERIALS, ETC.,
INCLUDING QUALITY
ANTIQUES AND COLLECTABLES. *A very limited number of
Œcommercialı
vendors will be allowed: vendors with 20% or more imports or
commercially-made
products will be considered to be commercial vendors.
NOTE: WE RESERVE
THE RIGHT TO DISMISS ANY VENDOR FROM THE FESTIVAL WHO
DISPLAYS MERCHANDISE
NOT APPROVED ON THEIR APPLICATION FORM - BE VERY
SPECIFIC ON YOUR
APPLICATION, WHETHER YOU ARE A NEW OR VETERAN VENDOR.
SET-UP: THURSDAY, AUGUST 21 FROM 5:00-7:00 P.M., OR FRIDAY,
AUGUST 22
FROM 9:00 - 10:00 A.M. {NOTE: NO PERSONNEL WILL BE AVAILABLE
TO ASSIST YOU
AT TIMES OTHER THAN
THESE. LATE ARRIVALS ON THURSDAY WILL HAVE TO WAIT UNTIL
FRIDAY MORNING FOR SITE CHOICE AND SET-UP. MT. HOOD VILLAGE PERSONNEL ARE
NOT RESPONSIBLE FOR
ASSISTING FESTIVAL VENDORS, AND CASCADE GEOGRAPHIC
SOCIETY PERSONNEL
ARE ONLY ON SITE DURING THE HOURS LISTED ABOVE.} Also Hand Trucks and Carts are Not Available for Set-up and Tear-Down.
*****
DAILY CLOSE-UP/TEAR-DOWN: 6:00 P.M. FRIDAY/SATURDAY, 5:00 P.M. SUNDAY.
VENDORS WHO CLOSE
EARLIER DO A DISSERVICE TO ALL OTHER VENDORS, AND MAY BE
REMOVED FROM OUR
FESTIVAL LISTS FOR THE FUTURE.
*****
FEE: CRAFT VENDORS ~ $50 TOTAL
FOR THE THREE DAYS. COMMERCIAL VENDORS ~
$100 TOTAL FOR THE
THREE DAYS. SPECIFIC RESERVED SITES ~ ($20
EXTRA)
*NOTE: LIVING HISTORY
EXHIBITOR'S FEE IS WAIVED FOR THOSE WHO QUALIFY.
*****
RESERVATIONS. SPACE IS LIMITED, S0 BE SURE TO REGISTER EARLY. RETURN
THE
ATTACHED FORM WITH YOUR FEE TO RESERVE A 10' BY 10' SPACE. MAKE PAYMENT
OUT
TO CASCADE GEOGRAPHIC SOCIETY BY CHECK, MONEY ORDER, OR CASH. NOTE:
PAYMENT MUST BE RECEIVED
WITH APPLICATION.
*****
FACILITIES: THE COURTYARD IS COVERED, SO YOU WILL NOT NEED A SHELTER,
ALTHOUGH YOU MAY
USE ONE(IF IT FITS UNDER THE CANOPY) IF YOU CHOOSE. ALSO,
THERE IS LIMITED INDOOR SPACE AVAILABLE IN THE EVERGREEN ROOM.
*****
ELECTRICITY AND WATER: IF YOU NEED ELECTRICITY AND/OR WATER (WHICH 1S
LIMITED), BE SURE
TO NOTE YOUR REQUEST ON YOUR APPLICATION. YOU MUST
PROVIDE YOUR OWN
CORD (MINIMUM 100'), POWER STRIP, ETC.
TABLES AND CHAIRS: YOU NEED TO PROVIDE YOUR OWN TABLES AND CHAIRS.
*****
CAMPING OPTIONS AVAILABLE
AT MT. HOOD VILLAGE FOR APPROVED VENDORS:
FULL
HOOKUP FOR RV ~ $15
FIRST NIGHT, $7.50 SECOND/THIRD NIGHT. TO PARK RV/NO
HOOKUP ~ $5 EACH
NIGHT. TENT CAMPING ~ $5 EACH NIGHT. TO ŒDRY CAMPı IN
VEHICLE/NO AMENITIES: FREE. THESE DISCOUNTS ARE FOR APPROVED
VENDORS ONLY,
AND ARE AVAILABLE
FROM THE DAY PRIOR TO THE FESTIVAL AND THROUGH SUNDAY
NIGHT. CALL MT. HOOD VILLAGE AT 503-622-4011 FOR CAMPING RESERVATIONS ONCE
YOUR APPLICATION
IS APPROVED - YOU MUST BE ON THEIR LIST TO RECEIVE THE
DISCOUNTED RATES. ALL VENDOR VEHICLES WILL RECEIVE A PARKING PASS FOR
IDENTIFICATION.
*****
SECURITY: YOU MUST PROVIDE YOUR OWN SECURITY FOR YOUR BOOTH/SALE ITEMS.
THERE WILL NOT BE
ROOM FOR CAMPERS AND VEHICLES IN THE DISPLAY AREA OTHER
THAN FOR INITIAL
SET-UP AND FINAL TEAR-DOWN. MT. HOOD VILLAGE DOES LOCK UP
THE INDOOR AREAS
AT NIGHT.
*****
APPLICATION FORM:
ALL PARTICIPANTS ARE REQUIRED TO SUBMIT AN APPLICATION
PRIOR TO THE FESTIVAL,
WHICH MEANS THIS FORM MUST BE IN THE HANDS OF THE
CASCADE GEOGRAPHIC
SOCIETY PRIOR TO ANY PARTICIPANT'S ARRIVAL AT THE
FESTIVAL SITE.
*****
LIABILITY WAIVER:
ALL PARTICIPANTS WILL BE REQUIRED TO SIGN A WAIVER PRIOR
TO SET-UP AT THE
FESTIVAL. THIS IS ON THE REVERSE SIDE OF YOUR APPLICATION
FORM.
*****
REFUNDS: NONE - NO EXCEPTIONS.
Miscellaneous information:
The ³Evergreen Room²
(indoor vending space) is walled with windows. No
vendor will be allowed
to set up in such a way as to block the windows (i.e.
with wall hangings
or such). In addition, if you request the Evergreen
Room, be prepared
to provide extra light (such as clip-on lamps with
extension cords)
if you are positioned in a corner space away from the
windows. The Evergreen
Room will be locked at night, and unlocked for vendor
set-up 15 minutes
prior to opening times on Saturday and Sunday (or as
agreed-upon by the
vendors themselves).
Cascade Geographic
Society is a non-profit educational corporation that
works in cooperation
with Mt. Hood Village on the Mt. Hood Huckleberry
Festival and the
Salmon and Mushroom Festival; Cascade Geographic Society
is staffed year-round
entirely by unpaid volunteers who are primarily
professional people
who donate hundreds of hours of their free time for many
educational projects.
We look for vendors for our Festivals who are
cooperative, fun
to work with, and help to make these events educational and
enjoyable!
email: cgsmthood@onemain.com
503-622-4798
In 2008, celebrating
our twenty-second annual
³Mt. Hood Huckleberry
Festival and
Barlow Trail Days²!!!
mt. hood huckleberry
festival
and barlow trail
days
2008 application
liability waiver
on reverse side
[Note: forms not completely filled out, signed, or not sent with a stamped,
self-addressed envelope
OR working email address may be rejected and not
returned.]
PLEASE CHECK ONE:
Craft vendor _______$50
fee Commercial vendor ______$100 fee_
Living history exhibitor _______[fee waived if approved]
PLEASE CHECK ONE:
(Please realize that indoor space is limited and will be
assigned on a first-response
basis., with no exceptions.)
*Space preference: Prefer indoor space _______or outdoor space _______
*See attached map
for space choice information
*SPECIFIC Reserved
space request with $20 additional fee if choice is
available__________
NAME __________________________________ New ______ or returning _____
vendor?
STREET ADDRESS
_________________________________________________________________
CITY, STATE, ZIP
__________________________________________________________________
PHONE: ____________________________ EMAIL:
__________________________________________
PRODUCTS: Please describe all crafts in detail (attach additional page if
necessary); send
photos if you are a new vendor.
NEW FOR 2008: if
you have any imported or commercially manufactured
inventory, please
list the percentage -- if more than 20% of your total
inventory, you must
disclose this, and you will be considered to be a
commercial vendor,
and must pay the appropriate fee.
____________________________________________________________________________
_______________________
____________________________________________________________________________
_______________________
____________________________________________________________________________
_______________________
____________________________________________________________________________
_______________________
I have read all application information, and understand my
responsibilities
as a vendor.
Signature/s: _______________________________________________
Mail your application,
liability waiver, and payment to:
Mt. Hood Huckleberry
Festival, P.O. Box 398, Rhododendron, OR 97049, with a
#10 or larger self-addresssed,
stamped envelope for acceptance or denial of
application, return
receipt, and map of the festival site. OR provide a
working email address
above, and your acceptance/denial information will be
sent via email.
Cascade Geographic
Society
P.O. Box 398
Rhododendron, OR 97049
Huckleberry Festival
Vendorıs Liability Waiver
I (we) understand
that my (our) participation in the ³Mount Hood Huckleberry
Festival and Barlow
Trail Days², August 22-23-24, 2008, is voluntary. As a
vendor at the ³Festival²,
I (we) agree to hold harmless Cascade Geographic
Society, Inc., their
